The allocation is typically posted to the organization’s FAC account in mySource, on the registered student organization’s Finance page, by 5 p.m. on the Friday following Senate approval.
The president or treasurer should review the allocation to check for any changes made by the FAC. They are also responsible for managing the FAC process from start to finish to ensure the funds are used.
Info30-Day Deadline to Claim Funds
Allocated funds must be claimed within 30 days of allocation, or they will be returned to the FAC budget for reallocation.
Ways to Access Allocated Funds
Once your funds have been requested, approved and allocated in mySource, you can access the funds in two ways: reimbursements or purchase requests. Below, select the process most appropriate for your allocated funds to learn more.
If you have already paid for items or services, follow the reimbursements process to be paid pack through FAC funds.
If you have not yet purchased the items, follow the purchase request process to utilize FAC funding.
UA Procurement of Approved Expenses
Email Cassie Yeager at fac@ua.edu to inquire about the usage of this method of payment. Additional paperwork may be required based on UA spending policies. Guest speakers/bands and certain events/rentals require contracts/agreements (only UA officials may sign contracts/agreements). Please contact the FAC advisor to complete this paperwork at lease four weeks prior to the event.