The allocation is typically posted to the organization’s FAC account by 5 p.m. on the Friday following Senate approval. The president or treasurer should view the allocation for any changes made by the FAC. The FAC account is located in the mySource portal on the RSO’s Finance page.
It is the responsibility of the president or treasurer to follow the FAC process from start to finish to ensure funds are utilized. Allocated funds must be claimed within 60 days of allocation, or they will be returned to the FAC budget for reallocation.
The student organization may choose to make a purchase and seek reimbursement or utilize the UA Procurement System to make purchases through the FAC advisor. Only FAC approved expenses are eligible for purchase or reimbursement.
A purchase request must be submitted online to access the allocated funding.
UA Procurement of Approved Expenses
Email Cassie Yeager at fac@ua.edu to inquire about the usage of this method of payment. Additional paperwork may be required based on UA spending policies. Guest speakers/bands and certain events/rentals require contracts/agreements (only UA officials may sign contracts/agreements). Please contact the FAC advisor to complete this paperwork at lease four weeks prior to the event.
Reimbursement of RSO Incurred Expenses
A completed Reimbursement Packet must be submitted to the FAC Advisor. The reimbursement process generally takes two to three weeks. A direct deposit payment is issued to the RSO; funds are deposited directly into the RSO’s bank account.