Equipment purchases are subject to UA Purchasing Policies, UA Risk Management Policies and state legislation and may be investigated to determine whether the proposed equipment purchase would result in the duplication of funding.
Purchase Form
The President and Advisor must complete the FAC Equipment Purchase form prior to any equipment being purchased or reimbursed. The form will be initiated by the FAC Advisor after a purchase request has been submitted in mySOURCE. The FAC Equipment Purchase form is routed to the RSO President and RSO Advisor for additional information and approval.
Ownership
Equipment items become the property of UA and must be passed down year after year to organization officers.
Storage
Items must be kept in a secure location on UA property. Campus Residence Halls are not considered secure locations.
Vendor
Items covered under a UA Standing Contract require the purchase to be made from that contract vendor.
Allowable Expenses
Nonexpendable items that can be stored in a secure location on UA property:
- Computers
- Printers
- Accessories
- Books
- Tools
Prohibited Expenses
- Items that cannot be stored in a secure location on UA property.
- Expendable items