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SGA Financial Affairs Committee

Funding Guidelines

To ensure fair and equitable allocation of funds, the Financial Affairs Committee (FAC) uses guidelines and precedents for the funding of expenditures and uses these guidelines to deliberate every request.

Funding Application and Use

Applying for Funds

  • Funding may only be applied for within the appropriate months relating to organizational needs.
  • Organizations may only apply once for a particular project/event/trip; if not fully funded, the organization cannot reapply for the same project/event/trip.

Using Funds

  • Funds must be used within 30 days.
  • Unused funds will revert to the FAC.

Cancellations

  • If a funded program, event or travel is cancelled, notify the FAC advisor immediately.

Failure to Execute or Use Funds

  • Organizations that do not execute or attend the program, event, activity or travel will be ineligible for FAC funding the next fiscal year.
  • Organizations that fail to use allocated funding may lose eligibility the following academic year.

InfoExtenuating Circumstances for Unused Funds

If there are unavoidable or extenuating circumstances, the SGA VP of Financial Affairs shall have the ability to waive these restrictions at his/her discretion.

Eligibility

Student organizations must meet the following criteria to be eligible to apply for FAC funding:

FAC Training

The President or Treasurer must complete online FAC training before requesting funds, and the training must be completed with each academic year.

Funding Amounts and Allocations

Maximum funding to eligible student organizations will be $7,500 per fiscal year. These amounts are not a guarantee of allocation for any student organization. The allocations are approved at the committee’s discretion and must pass approval by the SGA Senate.

Amounts by Category

Travel

$500 per student, not to exceed the maximum eligibility for the fiscal year.

Events

$15 per student maximum, up to $2,000 for food.

Equipment

Single item purchase maximum of $4,999.99.

Determining Allocations

Some factors used by the FAC in determining allocations/amounts are:

  • Benefit to the UA student body as a whole
  • Nature of the project or activity
  • Number of students affected by the project or activity
  • Size of the student organization
  • Adherence to University policies, FAC guidelines, and state legislation
  • Precedents based on FAC deliberations
  • The combined dollar amount of pending requests to the FAC made by student organizations
  • Other funding sources. i.e., co-sponsorship (two or more student organizations collaborating to put on a project or activity); outside sponsorships; outside ticket revenue to be received

Expenditure Details

Expenditures are divided into four categories, each with specific guidelines. To learn more about what is permitted within each category, click the links below.

InfoCompliance Requirement for Multimedia Expenses

Any multimedia that uses video or audio must be compliant with UA policy and the SGA Code of Laws and include captions and transcripts for accessibility.