To request funds, the president or treasurer of the organization must complete the online Funding Request. Funding requests are due by midnight on the submission deadline. The FAC funding request is completed through an electronic process.
Steps in the Process
Visit mySource, sign-in and complete the instructions as follows:
- Select the organization for which funds are being requested.
- Select “manage organization.”
- Select the menu button.
- Select the “finance” option.
- Select the dropdown menu for “create request” and select “funding request.”
- Enter the organization name.
- Enter the amount (total amount of funding request).
- Provide a detailed description for the request including who, what, when, where, when and why.
- Complete the questions under additional information only as it applies to the request.
- Complete the checkbox to electronically sign the funding request.
- Upload your budget and any other relevant document(s) for this request.
- Click the “submit request” button.
- Notify the organization president and advisor of the need to access the funding request to provide approval by changing the “stage” to the next level of approval. Approvals must be completed by midnight on Friday after the submission of your funding request.
- If the organization president is the one to submit the funding request, they will need to change the stage to “Approved by President.”
- Notify the advisor of the need to change the stage to “Approved by Advisor.”
If the required approvals are not received prior to the deadline, the request may not be reviewed.
Time Limit
Allocated funds must be claimed within 60 days of allocation. Any funds remaining after this deadline are returned to the FAC budget for re-allocation. It is the responsibility of the organization president or treasurer to take appropriate actions to claim the funding in a timely manner.
Travel Funding
For travel funding, an FAC travel release form must be completed electronically by each traveler by midnight on Friday after the submission of your funding request. If your organization has an application or formal selection process that would prevent your organization from meeting this deadline, please reach out to the FAC advisor prior to the deadline to discuss alternative options.
To request travel funding, access the Travel Release Form page and submit the appropriate document (19+ years of age or under the age of 19) to route it electronically to the FAC Advisor
Appeals
Any organization wishing to appeal the FAC decision must submit their concerns in writing to the SGA Vice President of Financial Affairs (VPFA). The VPFA and SGA Treasurer will review the appeal and respond in writing to the organization explaining the basis for the FAC’s amended decision.
If the issue is unresolved, the FAC Appeals Council will request the organization to provide further explanation/details for consideration and review. The decision made after this deliberation will be presented to the SGA Senate for approval. This decision is final.
Expense Restrictions and Cancelled Plans
Funds may only be used for the purpose allocated. If your requested and were approved for funding for an event or trip that is cancelled (for example), the funding will revert back to the FAC budget pool for future allocations. Notify the FAC advisor as soon as possible regarding cancelations. To seek funding for other expenses, submit another funding request and complete the FAC process again.